Canadian Library Association

# Technical Services Interest Group (TSIG)
and Serials Interest Group (SIG)
2004 Joint Annual General Meeting Minutes

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### Minutes of the Sixteenth Annual General Meeting

### Thursday, June 17, 2004
5:30 - 6:15 p.m.
Victoria, British Columbia

Present: Pat Routledge (TSIG Convenor), Trina Grover (SIG Convenor), Pat Riva, Bill Leonard, Doug Kariel, Chris Oliver, Laura May, Vinh-The Lam, Deane Zeeman, Emilie Lowenberg, Helen Apouchtini, Pascal Roberge, Sue Andrews, Mary McConnell

### 1. Welcome and approval of agenda

Pat Routledge, TSIG convenor, welcomed all present to the Joint Annual General Meeting of TSIG and SIG. The approval of the agenda was moved by Chris Oliver, seconded by Emilie Lowenberg, and carried unanimously.

### 2. Presentation of the CLA/3M Canada Award for Achievement in Technical Services

The TSIG Award Committee voted unanimously to award the 2004 CLA/3M Canada Award for Achievement in Technical Services to Library and Archives Canada Metadata Services for the development of a metadata service. Pascal Roberge, representing 3M Canada, presented Deane Zeeman, Metadata Projects Coordinator in the Acquisitions and Bibliographic Services Branch at LAC, with a plaque and a cheque for $1000. The plaque was inscribed: “In recognition of their innovative approach to assisting external partners in describing web resources for Internet portals.”

### 3. Minutes of the 2003 Joint Annual General Meeting

Pat Riva moved and Chris Oliver seconded the acceptance of the 2003 AGM minutes. A typographical error was noted in item 5.2 and the minutes were carried unanimously..

### 4. Business arising from the 2003 minutes

Pat Routledge noted that any business arising from the minutes would be covered in the upcoming reports.

### 5. TSIG Reports

#### 5.1 Convenors' Reports

Pat Routledge distributed the 2003/2004 TSIG annual report (to be added soon) and highlighted the following:

- TSIG is sponsoring two conference sessions: a session on Functional Requirements for Bibliographic Records (FRBR) presented by Chris Oliver on June 18 and the Technical Services Roundtable on June 19
- TSIG Award Committee received three excellent submissions this year
- Thank you to Trina Grover who has just updated and improved the TSIG website
- TSIG contributed $500 to the 2004 Online Audiovisual Catalogers (OLAC) conference to sponsor the session “Cataloguing Cartographic Materials on CD-ROMs”; members are encouraged to register for this conference being held in Montreal from October 1 to 3
- Thank you to the TSIG executive for support and assistance during the past year.

Trina Grover distributed the 2003/2004 SIG annual report and highlighted the following:

- Unfortunately, the sessions proposed by SIG were not accepted by the conference planning committee
- Serials Cooperative Cataloging Training Project (SCCTP) workshop (Basic course) is scheduled for November; we would like to coordinate the provision of the whole series of SCCTP workshops in Ontario
- Trina has asked Yvonne Earle to check with CLA about assistance with revising the “About TSIG” print flyer
- SIG contributed $300 to OLAC to help sponsor a panel on cataloguer education
- There was some discussion about how to go about enhancing the TSIG website: one suggestion is to contact Peter Wilson at CLA (Pat Riva commented that the Montreal CLA chapter website was done through CLA); another suggestion is to hire a student (both TSIG and SIG would contribute towards an honorarium).

#### 5.2 Secretary-Treasurers' Reports

Mary McConnell distributed the TSIG financial statement for 2003 and interim financial statement for 2004.

Trina distributed the SIG financial statement issued from the CLA office..

#### 5.3 Canadian Committee on Cataloguing (CCC) report

Chris Oliver distributed her report, noting there will be 2004 and 2005 amendments to AACR2, with plans to release AACR3 in 2007. Read the CCC report for 2003/04..

#### 5.4 Canadian Committee on MARC (CCM) report

Pat Riva distributed the CCM report for 2003 and the Interim CCM report for 2004. She commented that the last piece of the UKMARC harmonization has been completed and that implementation of the 13-digit ISBN is scheduled for January 2007.

Doug Kariel made a motion to accept all of the reports. This was seconded by Laura May and carried unanimously.

### 6. Election of TSIG and SIG Executives for 2004/2005

#### 6.1 Convenor (TSIG)

Wayne Jones (Queen's University) agreed to stand. Acclaimed.

#### 6.2 Vice-Convenor/Convenor Elect (TSIG)

Potential candidate to be contacted after the CLA conference.

#### 6.3 Secretary-Treasurer (TSIG)

Potential candidate to be contacted after the CLA conference.

#### 6.4 Convenor (SIG)

Trina Grover agreed to continue as convenor for 2004/2005.

6.5 Vice-Convenor/Convenor Elect (SIG)

Chris Oliver agreed to continue as secretary-treasurer for SIG for 2003-2004.

#### 6.6 CLA Award for Achievement in Technical Services Committee

Wayne Jones (Chair), Pat Routledge, Chris Oliver plus one other member to be added after the CLA conference.

#### 6.7 Canadian Committee on Cataloguing (CCC) Member

Chris Oliver has another two years to serve of her 3 year-term (until 2006).

#### 6.8 Canadian Committee on MARC (CCM) Member

Pat Riva agreed to be reappointed. Acclaimed.

### 7. New Business

#### 7.1. 2004/2005 CLA Conference Programme

Agreed to discuss planning over dinner.

### 7.2. Motion to thank Pat Routledge for her service as TSIG convenor

Motion made by Doug Kariel and carried unanimously.

### 8. Adjournment

AGM was adjourned at 6:15 p.m. Most of those present attended the dinner at which Vinh-The Lam gave a presentation “Quality Control Issues in Outsourcing Cataloging in US and Canadian Academic Libraries”.

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URL: http://www.fis.utoronto.ca/people/affiliated/tsig/index.html
Comments to author Trina tgrover@ryerson.ca
Created July 26, 2004